How to Secure Your Webex Meeting

Create a secure and safe environment for attendees as the host of your next online collaboration. Familiarize yourself with the following options should for hosting a secure meeting or personal room.

Configure Registration

For scheduled meetings, configure registration to restrict access only to those who have registered for the meeting ahead of time.

Lock & Unlock your Meeting

Lock your Webex scheduled and Personal Room meetings to keep uninvited attendees from joining. Instructions for locking & unlocking your Webex Meeting can be found here.

Allow a participant into your locked meeting room

Late participants must be admitted manually to your Webex meeting if your room is locked.

1. Click on the Participants icon. The Participants view will open.
2. If you have people waiting in the lobby, you will see an orange bar, which lists the people waiting in the lobby.
3. Click the Admit button in the orange bar and select who you would like to allow into your meeting room.

For more information on managing your lobby see Cisco's article, Move Attendees to and from the Lobby in Cisco Webex Meetings.

Disable Sharing for Attendees

To limit meeting disruptions, it is recommended to disable sharing for all attendees. This limits sharing permissions to only those with the Host or Presenter roles.

1. Click the Participant menu at the top of the Webex window
2. Click Anyone Can Share to disable the feature

Remove a Participant from your Meeting

You might need to remove someone from a meeting if they've joined or been added to the meeting accidentally, are being disruptive, or if they're just not needed in the meeting.

1. Open the Participants list using the Participants button
2. Right-click on a participants name and select Remove from Meeting

Set Host & Presenter Privileges

Add Cohosts for Webex Meetings

Because the Cohost role provides privileges similar to the host role, Cohosts can help to improve meeting productivity. If the host is running late or can't attend, a cohost can start and manage the meeting. Cohosts can also assist the host with meeting management, which is useful for larger meetings. Learn how to add Cohosts to your meeting here.

Add Alternate Hosts for Webex Meetings

An alternate host is someone who has permission to host your scheduled meetings or Personal Room meetings when you can’t host them yourself. You can designate one or multiple alternate hosts for a single meeting, or for a series of reoccurring meetings. Learn how to add Alternate Hosts to your meeting here.

Pass the Presenter Role

If sharing is disabled for attendees, you may still pass the presenter role to an attendee and allow them to share content. Learn how to pass the Presenter Role here.

Additional Resources

Cisco Webex Best Practices for Secure Meetings: Hosts
Learn about keeping your Webex meetings secure for you and your guests.