Outlook Email on Windows - Share an Email Folder

Grant permissions to view folders in your account

To share a folder, we must first grant rights to view folders in your email account. Don’t worry, this will not allow other accounts to view your entire email account. This step simply allows other accounts to view only the folders shared to them.

1. Open Outlook for Windows
2. Right-click on the name of the account and select Folder Permissions...
3. Click the Add... button to select an account to share email folders with.
4. Search for the account you would like to share with by name. Select the account and click Add ->.
   Tip: To perform an advanced search (Bronco NetID, etc.) choose More columns and ensure Global Address List is selected in the Address Book menu
5. Click the name of the account you added and make sure the Folder Visible box is checked. Click the OK button.

Share the folder you want others to access

Now that we have granted permission to view shared folders in your account we can now choose a folder to share.

1. Right-click on the folder you would like to share and click Properties...
2. On the Permissions tab, click the Add... button to select an account to share email folders with.
3. Search for the account you would like to share with by name. Select the account and click Add ->.
   Tip: To perform an advanced search (Bronco NetID, etc.) choose More columns and ensure Global Address List is selected in the Address Book menu
4. Click the name of the account you added and select the sharing permissions you would like to grant. Use the Permission Level drop-down to select from common presets or use the checkboxes for advanced sharing permissions. Click the OK button.
5. Notify the share recipient that a shared folder is available. Unfortunately sharing a folder does not generate an email. The person you shared the folder with will need to accept the share.