Teams Scheduled Meetings

Schedule your meeting

1. Click the Calendar icon from the left panel
2. Click the ‘+ New meeting’ button on the right of the screen
3. Add a title
4.  If you are only inviting individual attendees, add them to Required Attendees. You can skip this step if are inviting an entire Team.
5. Set the date and time as desired, using the options for recurring scheduling as needed.
6. If you are inviting an entire Team, add the General channel of the Team which you are scheduling the video meeting for
7. Do not add a location unless you will have a simultaneous physical meeting
8. Add description/details (optional)
9. Click Send button

Start your scheduled meeting

1. Go to the Team Posts and click the post containing the meeting information
2. Click the Join button at the top right of the screen
3. Check your camera and microphone device settings using the on-screen options. Encourage your attendees to do the same as they join the meeting.
4. Click Join now when you are ready

How attendees join a meeting

• • Via Teams: When the meeting is started, a Join button will appear in the Posts tab within the channel the meeting was scheduled in
  • Via Email: Attendees may also click the Join Microsoft Teams Meeting link that they received in their email. 
  • Via Phone: If the meeting host is a WMU Faculty or Staff member, you can also find options to dial into the meeting, including the dial-in number and Phone Conference ID.

During your meeting

Check attendance/participants list

The People window will show the participants of the meeting. This is a useful tool for recording attendance.

Click the Participants button to show the people window. Click it again to hide the People Window

• Currently in this meeting – Those who are in attendance
• Suggestions – Those who are members of the Team, but not currently joined in the video meeting

Open the Chat Window

The Meeting chat window provides a space to hold conversations during the video meeting. This will allow your attendees to mute their camera and microphone and ask questions without disrupting the class or causing unnecessary background noise. 

Click the Chat button to show the Meeting Chat window. Click the button again to hide meeting chat

Sharing your screen and presentation

1. Click the Share button
2. Choose Screenshare (recommended) 
3. You will be provided additional options to share your screen(s), application windows, or browser tabs
4. Select Your Entire Screen OR Application Window if you would like to share a document such as a PowerPoint
5. Select a screen or application
6. Click Share
7. You will be sharing the screen or application window until you click Stop sharing the pop-up box 

Use Microsoft Whiteboard

1. Click Share button
2. Click Whiteboard
3. The whiteboard is a virtual space where you and your attendees may draw using colored pens and an eraser found on the right side of the screen