Outlook Calendar Permissions

Desktop Calendar Permissions

W-Exchange gives you the ability to grant others varying levels of access to your calendar. The following levels of permissions are available.

Reviewer

The person can view events on your calendar only. They cannot make changes to your calendar. This is the permission level to select if you don't want to grant any write or change permissions to the other person.

Contributor

The person can ONLY add events to your calendar, but they cannot view, modify, or delete any events on your calendar.

Nonediting Author

The person can create events on your calendar and view your calendar, but they can't modify any events once they have been have placed on your calendar, and they can't delete any of your events.

Author

The person can create events on your calendar and view your calendar but cannot modify or delete any events that you have placed on your calendar. This person can modify or delete only the events they created on your calendar.

Publishing Author

This level of access provides the same permissions as Author but also allows the person to create subfolders.

Editor

The person can create, view, modify, and delete events on your calendar. This level of access effectively gives the person full read and write access to your calendar.

Publishing Editor

This level of access provides the same permissions as Editor but also allows the person to create subfolders.

Owner

The person can create, view, modify, and delete events on your calendar. As the folder owner this person will also have the ability to grant or change permissions for other people to this calendar.

Free/Busy time

This setting is typically set to the Default user and restricts other Exchange calendars not given permissions to view your calendar except when being scheduled. At that time the only thing people can see whether or not you are available at a given time.

Free/Busy time, subject, location:

This setting is one step up from the default setting. This will allow other Exchange Calendars the ability to see that you are busy, where you are, and the subject of the meeting. All other information is blocked from them and if they double-click on a meeting will be told they do not have sufficient permissions to view the calendar.

Web Calendar Permissions

Outlook on the Web does not have an equivalent for every permission available to W-Exchange on Windows or Mac. If there is no permissions equivalent available, Outlook on the web will display Limited Details.