Emailing a Class Using Enterprise Directory Distribution Lists

Overview

Enterprise directory distribution lists are used to email an entire class. These lists may be used as soon as registration for a particular semester has begun, and up through the semester following. Enterprise directory distribution list membership is updated several times per day based on student enrollment updates in the student information system (Banner). Instructor(s) of record, employee roles/departments/titles, and other aspects of a list definition are also updated automatically. When a student registers for the class, they will be automatically added to the class distribution list membership. When a student drops from a class, they are removed from the class distribution list membership.

Send to a Class Distribution List

To use the list, from W-Exchange on the web or your preferred email client, enter the following string in the To: field:

• Class subject abbreviation, e.g. anth
• Course number, e.g. 1050
• Hyphen (-)
• Calendar year, e.g. 2020
• Hyphen (-)
• Course reference number, e.g. 40006
• @wmich.edu
  
  
  Example: anth1050-2020-40006@wmich.edu

Sending Permission

These lists may be used by:

• The instructor of record for a class
• The corresponding department chair
• Others within the corresponding department who have a designation of office assistant, office associate, or office coordinator

If, for example, an instructor cannot attend class and has no access to email, an office staff member may use the list to send the class a message.

Error Messages 

You are not authorized to send to this list

This indicates that you are either not the instructor of record for this class, or that you are office staff in a department other than the department of record for this class. If you actually are the instructor for this class, the department will have to resolve the issue with the registrar's office. Once that has been resolved, you may try again.

Other error messages

Contact the Technology Help Desk.

Attachments

Emails sent to enterprise directory distribution lists have a size limit of 35MB. Files larger than 35MB should be distributed via Elearning, OneDrive, or Google Drive