Meeting Accessibility Information and Guides
The following meeting platform guides reference specific technical guidelines for accessibility to ensure your students have a seamless meeting experience based on the needs of the student accommodations.
Enabling Automatic Speech Recognition (ASR) in your meeting
Google Meet
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At the bottom of the Meet window, select "Turn on captions " or "Turn off captions" (you might have to click "More" first)
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Tip: If the captions are covered by your call controls, click anywhere else inside the Meet window to dismiss them.
Teams Meeting
- More options > Turn on live captions
Webex
Using ASR and Live Captioning Services
If you have a deaf or hard of hearing student enrolled in your course, DSS may schedule a Sign Language Interpreter or Communication Access Real-Time (CART) reporter to work in your class. The function of these rigorously trained professionals is to facilitate communication in your classroom.
Learn more about Working with Students who are Deaf or Hard-of-Hearing
Request Communication Access Real-time Translation and American Sign Language Interpreter Services
Best practices for the presenter
- Keep audio/video off when you do not have the floor
- Mute participants when they enter the room
- Avoid noisy backgrounds and ensure you are in a distraction-free environment
- Have background apps and tabs closed on your computer so you do not unintentionally share other items on your desktop.
- Ensure you have made a connection with the live caption provider and shared meeting details in advance.
- Understand what you need to do as the facilitator to enhance the meeting accessibility.
Working with an ASL Interpreter
- Book two weeks in advance
- Connect to meeting platform and test interpreter’s access
- Provide handouts/presentations in advance
- Pause between questions or comments to give the interpreter time to catch up
- The interpreter needs a break every hour - make sure to discuss this in advance
- Pin interpreters square to the screen