Meeting Accessibility Information and Guides
The following meeting platform guides reference specific technical guidelines for accessibility to ensure your students have a seamless meeting experience based on the needs of the student accommodations.
Enabling Automatic Speech Recognition (ASR) in your meeting
At the bottom of the Meet window, select "Turn on captions " or "Turn off captions" (you might have to click "More" first)
Tip: If the captions are covered by your call controls, click anywhere else inside the Meet window to dismiss them.
- More options > Turn on live captions
- Not available at this time
Using ASR and Live Captioning Services
If you have a deaf or hard of hearing student enrolled in your course, DSS may schedule a Sign Language Interpreter or Communication Access Real-Time (CART) reporter to work in your class. The function of these rigorously trained professionals is to facilitate communication in your classroom.
Best practices for the presenter
- Keep audio/video off when you do not have the floor
- Mute participants when they enter the room
- Avoid noisy backgrounds and ensure you are in a distraction free environment
- Have background apps and tabs closed on your computer so you do not unintentionally share other items on your desktop.
- Ensure you have made a connection with live caption provider and shared meeting details in advance.
- Understand what you need to do as the facilitator to enhance the meeting accessibility.
Working with an ASL Interpreter
- Book two weeks in advance
- Connect to meeting platform and test interpreter’s access
- Provide handouts/presentations in advance
- Pause between questions or comments to give interpreter time to catch up
- Interpreter needs a break every hour - make sure to discuss this in advance
- Pin interpreters square to the screen